Board Meeting – 3/5/09
Posted By admin on April 8, 2009
MINUTES OF THE BOARD/GENERAL MEETING
DATE: March 05, 2009
Meeting was called to order by pres. Dean Conyers at 7:02pm. There were 11 people in attendance, 8 of those being board members. Members sang happy birthday to Bob. Minutes of the February meeting were read and approved. John Hubbard gave the treasurer’s report with the BPH total assets as of march 05, 2009 being $34217.40 Jeff stated that this amount is the most that the playhouse has ever had. The treasurer’s report was approved.
OLD BUSINESS:
Paul reported on the BPH website. It was mentioned the information for current list of donors needs to be updated. Paul reported that he will update the Chamber website with current BPH info. Bill will get the 30th year anniversary CD to Paul so it can be used for the website. Paul reported that the website owner in WA will not sell the bandonplayhouse.com to BPH. Dean received some Info on Smart Tickets which involves internet ticket sales and he passed the info onto Paul who will investigate to see if the system is any better than PayPal.
Jeff reported that the new drop is in but it has to be conditioned before it is put in place. Jeff suggested we have a “conditioning” party and that he would like to have it up by the end of April. Discussion took place regarding the smaller drop that was previously purchased. It was decided to keep the drop for now. Earla thought she could add material to it to make it larger. Jeff stated the new drop will go in front of the old drop with the black curtain in front of the new drop.
Lorna reported that the idea of a mystery theatre is a no go. We could not get the 2 dates we need because McFarlin’s has music concerts scheduled for those dates. Harbor Hall does not have an adequate sound barrier to protect events being held in the Hall from noise coming from McFarlin’s.
It was mentioned that we have used the restaurant at Bandon Face Golf Course.
Lorna has sold 24 ads for the program covers. Breakdown is as follows: 20@$250, 3@$300, 1@$400 which equates to about $7000.00 income. Some of the businesses are paying by the quarter while others have already paid in full. The physical ad for Sterling Savings bank will be the last to come in before the program goes to print. There are 9 new sponsor ads. Lorna also stated that the drafting business located with Eichelberger has given $250.00 for a separate ad in the lobby for “Bye-Bye Birdie”.
Kudos to Lorna for doing such a good job along with helpers Earla, Alice and Chuck Salt.
Pat’s Printing gave BPH a cost of $80.00 to redo our flyer deleting “Chaps” and replacing it with “Witness for the Prosecution”. It was motioned, seconded and approved to spend that money to have our flyers updated.
Lorna was asked if the play attendee’s take home the entire program with the current play insert. Some will leave just the covers for reuse. Suggestion was made that just the names of the business sponsors be included on the back of the individual play insert so they go home with the audience.
A review of the Constitution & By-Laws was done and corrections were made. Kathie will update and get copies of the revisions to the Board.
Auditions for “Witness for the Prosecution” will be held Sun April 5th from 4-6pm and Mon April 6th from 6-8PM at Ocean Crest School. The play calls for 15 cast members but Jeff plans on involving the audience and some roles may be dual cast.
Kathie reported that she and Pam hope to meet with Mr. Harding and Mr. Wamplher after spring break and the choir and band concerts are over to discuss music for “Bye-Bye Birdie”.
The proposal for “My Fair Lady” has been received and voted upon as has the proposal for “the Sound of Music” for the 2010 season.
Discussion on the Production Booklet was tabled until the next meeting.
Dean has the keys for Ocean Crest which includes the front door, music room and rest room lights. Bill also has a set which he will give to Dean. The director/producer for each play should obtain the keys from Dean.
NEW BUSINESS:
It was reported that 2 billboards made especially for the lobby at the Sprague theatre have disappeared. No one seems to know where they are.
Jeff reported on the condition of the Sprague. He stated that new lights have been installed in the lobby, 2 new wall scones along with a new CD player. There are now lights on the outside directed on the “Sprague Theatre”. The soundboard has been cleaned, benches in the lobby reupholstered and a new vacuum cleaner has been purchased. There are new signs in the rehearsal rooms regarding keeping them clean. Overall the place has been cleaned and updated. Jeff noted that the janitor cost is increasing from $50.00 to $60.00 effective April 1st.
Meeting was adjourned at 8:08pm.
Respectfully Submitted,
Kathie Lecce
BPH Secretary
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